Is your organization planning to implement a telecommuting program for certain days of the week, or are remote employees already part of your workforce? Allowing employees to have a flexible work arrangement by working from home either full-time or part-time is a growing trend. A benefit for employers working with telecommuters is that it reduces extra overhead costs, but there are additional requirements to consider, particularly the ergonomics of the remote employee’s home office.
To provide a healthy workspace for remote employees and set them up to be productive and successful in their home office, you’ll want to follow and implement these ergonomics best practices.
Ergonomics Improvements for Remote Employees
Ergonomic Workstation Training and Tools
During training, dedicate time to talk about furniture options for setting up an ergonomic workstation. Discuss how to choose the best type of ergonomic furniture and accessories for their body type and frame, as well as the size of the workspace.
Ergonomic products to cover:
Plus, other accessories like:
Topics should also cover glare reduction from desktops and monitor screens, proper lighting for reducing eye strain, having the monitor at eye level, and the ideal elbow and keyboard positions. For laptop users, offer additional ergonomic-friendly guidance, such as the benefits of using a wireless ergonomic keyboard and mouse.
To round out the conversation, provide self-evaluation tools, a workstation ergonomics checklist or offer for a trained professional to come and review their home office workspace and provide recommendations. Then, each year, conduct annual ergonomic reviews.
Offer Reimbursements for Ergonomic Furniture
Working remotely alleviates the pressures of the daily commute. However, if an employee’s home office is not set up correctly, they will face physical stresses throughout the work day which affect their productivity and overall health. One of the ways employers can ensure their telecommuters have the proper home office set up is to offer reimbursements for items purchased to make their working space more ergonomic friendly.
Providing reimbursements or partial financial assistance will not only benefit the health of the employee, but the company may see reduced long term health care costs. If this is something a company offers, discuss options with your employee after their office space evaluation. Each company should also talk with their Workers Compensation Provider to see if there are any additional benefits like cost sharing or other resources and tools for telecommuters.
On our website, we feature tools, training materials, and guidelines to improve workplace health. If you need more advice or guidance, We’ve Got Your Back is happy to help you find the right solutions for any ergonomic workstation. Contact us today for assistance!
For additional information, read “Office Ergonomics: How to Find the Best Ergonomic Office Tools” and “Improve Office Ergonomics With These Easy Adjustments.